BOOKING CONDITIONS 2012

Our Booking Policy

Space is booked on all programs on a first-come-first-served basis. A completed Reservation Form and deposit must be received before space can be booked. Reservations are confirmed by email within a few days, and an invoice/receipt will be attached. If you have not paid your deposit at the same time as sending us your Registration Form, please note that space will not be held until payment is received. You can call us with a credit card at 416 766 7124.

 

What Happens After You Book?

Our families receive occasional email newsletters with exciting updates on summer as it approaches. In Spring, you will receive notification by email when we upload our Parent Package to the camp website. This package should answer all your questions about preparing for camp, including what each camper needs to bring, what time to arrive and arrangements for communication with your child during their camp experience. Also in Spring, we will be sending a number of forms to complete - including a Health Form. Finally, our on-line store will be available in the months before camp so that you can select camp merchandise such as T Shirts, hats and water bottles. Throughout each summer, our website is regularly updated with photographs and blog entries, so that families can share in their camper's experience. Bookmark our website now!!! www.centauriartscamp.com

 

Final Payments

Earlybird prices (a 5% discount on fully paid camp fees) ends December 31st. Balance of all camp fees is due May 15th 2012. Refunds can be issued of fees minus deposit if cancellation occurs before May 15th

 

BOOKING CONDITIONS (the small print!).

Note: The terms “we”, “camp” or “centauri” refer to Centauri Summer Camp Inc.

1.The balance of camp fees is due by May 15 2012, after which interest will be charged at 2%/month.
2.All camp places are allocated on a first come-first served basis. Families are welcome to enquire about availability by calling or emailing, but firm bookings cannot be accepted without a deposit and a completed registration form.
3.A non-refundable deposit of $250 is required per session.
4.With bookings received after May 15, the full fee is due at the time of booking.
5. Cancellation after May 15th incurs forfeiture of the entire fee. A 2% interest charge per month will be charged on unpaid balances after June 1st. NSF cheques are subject to a $30 service charge and will require certified funds thereafter.
6. Centauri reserves the right to expel at any time, campers we deem to be behaving in a way that threatens the safety & well-being of themselves or others (this includes physical fights, bullying, inappropriate sexual behaviour), who possess or use any banned items/substances or who place at risk the property of Centauri or campers. Refunds will NOT be given for the rest of the session or for subsequent sessions & charges will be made for damaged property. In the event of early expulsion from camp, Centauri cannot be held responsible for additional expenses incurred by families such as changes to a camper’s flight. Banned items/substances include alcohol, marijuana, illegal drugs or tobacco products, weapons (including knives) & pornography. If a camper fails to hand in their cell phone to the camp office for use at the designated phone times/places, we reserve the right to expel the camper and/or send the phone back to the parents at their expense.
7. Centauri reserves the right to suspend campers from activities, programs or performances where their behaviour is deemed unacceptable.
8. No fee adjustment is given when a camper arrives late or leaves early. If you are planning to leave early you may not be accepted on to a program.
9. Centauri reserves the right to alter the program as necessary for reasons of safety, program planning etc. In the unlikely event of our having to cancel/change dates of a program or session, clients will be given the option of changing the booking or receiving a refund. Centauri's liability shall then cease.
10. Centauri cannot be held responsible for the loss, theft or damage of belongings including clothing collected for laundry. Insurance is recommended.

11. Every precaution is taken to secure camper safety but in the event of sickness/accident Centauri cannot assume liability. Adequate health insurance is recommended.
12. Centauri reserves the right to use photographs/video material of the campers and material created at camp for promotional purposes such as web site, brochures and displays. All films/projects/music/songs/artwork etc created at camp may be used by Centauri Summer Camp for promotional, educational or entertainment purposes.
13. If transportation or a trip is cancelled within 30 days of the camper’s session, then no refund can be given.
14. It is the responsibility of parents/guardians to accurately describe camper medical conditions and access limitations. Centauri reserves the right to ask a parent to remove a child from camp if the health or safety of the camper or others may be at risk. If this decision is made due to a parent’s failure to provide the camp with adequate medical/personal information, no refund for the session or subsequent sessions can be offered.
15. Acceptance on any camp program is at the sole discretion of the directors of Centauri Summer Camp Inc.
16. Any claims and/or litigations against the camp, its directors, staff, designated doctors and hospitals shall take place under the exclusive jurisdiction of the laws and regulations of Ontario. Centauri is not liable for any consequential damages.
17. Information collected on this form will be used for Centauri Summer Camp purposes. Information will be used to process your booking and to send you future information either by electronic means or mail. We will not pass information onto any 3rd parties unless agreed by you in advance.
18. By signing the registration form as a single guardian I confirm that I am a legal guardian of my child and custodial parent and I bear the sole authority to make the decision to send this child to camp.
19. No camper or parent shall use any Centauri name, photo/video on any web site or internet without our written permission.

 

rev Nov 5 2011